[{"additionalPlain":"This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.\n","additional":"This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.
","categories":{"commitment":"Full-Time Hybrid","department":"Capital Planning","location":"Boston, Massachusetts","team":"Capital Planning","allLocations":["Boston, Massachusetts"]},"createdAt":1770310540292,"descriptionPlain":" Job Title: Deputy Director of Capital Planning \nDepartment: Capital Planning \nReports To: Director of Capital Planning \nFLSA: Exempt \nGrade: 17 \n \nPOSITION SUMMARY: \nPartner with the Director of Capital Planning to manage a multi-billion-dollar capital grant program for public school construction by aligning the MSBA’s long-term capital outlook with available resources including project grants, department budgets, and staffing. The Deputy Director of Capital Planning manages business processes and assigned staff to ensure execution of the Department’s vendor contracts and project conformance with MSBA’s policies and procedures. \n \nThe Deputy Director of Capital Planning works in conjunction with the Director of Capital Planning to manage the Directors within Capital Planning and supports the Director of Capital Planning in the day-to-day operations of the Capital Planning Department and the overall management of the Core and Accelerated Repair Programs. \n \n","description":" Job Title: Deputy Director of Capital Planning
\nDepartment: Capital Planning
\nReports To: Director of Capital Planning
\nFLSA: Exempt
\nGrade: 17
\n
\nPOSITION SUMMARY:
\nPartner with the Director of Capital Planning to manage a multi-billion-dollar capital grant program for public school construction by aligning the MSBA’s long-term capital outlook with available resources including project grants, department budgets, and staffing. The Deputy Director of Capital Planning manages business processes and assigned staff to ensure execution of the Department’s vendor contracts and project conformance with MSBA’s policies and procedures.
\n
\nThe Deputy Director of Capital Planning works in conjunction with the Director of Capital Planning to manage the Directors within Capital Planning and supports the Director of Capital Planning in the day-to-day operations of the Capital Planning Department and the overall management of the Core and Accelerated Repair Programs.
\n
","id":"0aa4962a-21e0-4444-a551-cce4b9f24e16","lists":[{"text":"Essential Functions and Responsibilities","content":"\nPartner with the Director of Capital Planning to set, monitor, and achieve department goals and priorities with concentration in long-term initiatives. \nAssist the Director of Capital Planning to support the development of potential initiatives, new or expanded programs, policy updates, and department budgets. Assist in the development and processing of associated memorandums. \nOversee the management of the Accelerated Repair Program, particularly the long-term outlook for programming and budget. Support timely processing of reviews including material for Board approvals. Manage the development of additional or expanded aspects of the Program. \nOversee the management of the annual Statement of Interest review processes and due diligence for Core Program and Accelerated Repair Program. Support Capital Planning’s research, review, analysis, and presentation of associated material. \nAssist in the oversight of vendor contracts including program coordination and long-term planning. Concentration areas may include Technical Services, Commissioning, Post Occupancy Evaluation, and School Survey. \nAssist the Director of Capital Planning in preparing, verifying, and issuing regular reports sharing key project information and critical program decisions for internal and external audiences as well as the MSBA Board of Directors. \nCollaborate and perform technical documents to ensure project conformance with MSBA guidelines and policies. \nLead coordination of updates to internal and external manuals and other tools for use by staff and districts to inform and ensure consistent application of MSBA grant policy for districts. \nParticipate as a member of the Owner’s Project Manager Review Panel, on a rotational basis, as an assigned MSBA staff member. \nParticipate as a member of the Designer Selection Panel, on a rotational basis, as an assigned MSBA staff member. \nRepresent the MSBA through public outreach presentations with various professional organizations. \nTrack record of delivering superior results, commanding respect, and performing leadership roles while displaying strategic and visionary skills. \n"},{"text":"Supervisory Responsibilities ","content":"\nRecruit, select, orient, and train employees to maintain assigned staff level. \nLead employees to accomplish departmental and individual performance results. \nCommunicate job expectations and establish, monitor, and appraise employee performance results. \nManage, coach, mentor, and counsel employees. \nEnsure employee compliance with MSBA policies, procedures, and productivity standards. \n"},{"text":"Required Education, Experience, and Skills ","content":"\nBachelor’s degree in a related field. \nMinimum of 10 years of project management experience working with project management firms, designers, contractors, or other stakeholders required. \nMinimum of 5 years of supervisory experience required. \nAbility to work hybrid work schedule - minimum of two (2) in-office days per week\nExperience working with or interpreting Massachusetts laws, including M.G.L. Chapter, 30, Chapter 149 and 149A, and Chapter 7 preferred. \nStrong verbal and written communication skills, including the ability to deliver executive-level presentations that present technical information in a clear and understandable manner. \nSuccess in roles requiring execution of multiple tasks while responding to multiple priorities. \nProven ability to work with efficiency, flexibility, and confidence. \nDemonstrated ability to build and maintain relationships with a wide array of people – junior and senior, nonprofit, local/state government, education, and from diverse backgrounds. \nAdvanced Proficiency in Microsoft Office software applications, including Excel, Word, PowerPoint SharePoint, Outlook, and Teams. Knowledge of Power BI and/or Tableau software is a plus. \nAbility to persuade, inspire, and motivate others. \nAbility to work both independently and as part of a team. \nAbility and willingness to occasionally travel. \nAbility and willingness to maintain confidentiality at every level. \n"}],"salaryRange":{"min":158436,"currency":"USD","interval":"per-year-salary","max":182200},"text":"Deputy Director of Capital Planning","country":"US","workplaceType":"hybrid","opening":"","openingPlain":"","descriptionBody":" Job Title: Deputy Director of Capital Planning
\nDepartment: Capital Planning
\nReports To: Director of Capital Planning
\nFLSA: Exempt
\nGrade: 17
\n
\nPOSITION SUMMARY:
\nPartner with the Director of Capital Planning to manage a multi-billion-dollar capital grant program for public school construction by aligning the MSBA’s long-term capital outlook with available resources including project grants, department budgets, and staffing. The Deputy Director of Capital Planning manages business processes and assigned staff to ensure execution of the Department’s vendor contracts and project conformance with MSBA’s policies and procedures.
\n
\nThe Deputy Director of Capital Planning works in conjunction with the Director of Capital Planning to manage the Directors within Capital Planning and supports the Director of Capital Planning in the day-to-day operations of the Capital Planning Department and the overall management of the Core and Accelerated Repair Programs.
\n
","descriptionBodyPlain":" Job Title: Deputy Director of Capital Planning \nDepartment: Capital Planning \nReports To: Director of Capital Planning \nFLSA: Exempt \nGrade: 17 \n \nPOSITION SUMMARY: \nPartner with the Director of Capital Planning to manage a multi-billion-dollar capital grant program for public school construction by aligning the MSBA’s long-term capital outlook with available resources including project grants, department budgets, and staffing. The Deputy Director of Capital Planning manages business processes and assigned staff to ensure execution of the Department’s vendor contracts and project conformance with MSBA’s policies and procedures. \n \nThe Deputy Director of Capital Planning works in conjunction with the Director of Capital Planning to manage the Directors within Capital Planning and supports the Director of Capital Planning in the day-to-day operations of the Capital Planning Department and the overall management of the Core and Accelerated Repair Programs. \n \n","hostedUrl":"https://jobs.lever.co/massschoolbuildings/0aa4962a-21e0-4444-a551-cce4b9f24e16","applyUrl":"https://jobs.lever.co/massschoolbuildings/0aa4962a-21e0-4444-a551-cce4b9f24e16/apply"},{"additionalPlain":"This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time. \n","additional":"This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.
","categories":{"commitment":"Full-Time Hybrid","department":"Administration and Operations","location":"Boston, Massachusetts","team":"Communications","allLocations":["Boston, Massachusetts"]},"createdAt":1771430374751,"descriptionPlain":"Job Title: External Affairs Coordinator \nDepartment: Administration and Operations \nReports To: Director of External Affairs \nFLSA Status: Exempt\nGrade: 9 \n \nPosition Summary\nThe External Affairs Coordinator will work as an integral part of the External Affairs team in developing ways to continue and expand the promotion of the Authority. Under the direction of the Director of External Affairs, the External Affairs Coordinator will be responsible for developing and tracking legislative policy modifications impacting the MSBA, as well as the development and implementation of various internal and external facing events, informational sessions, and project ceremonies. Responsibilities will also include planning, preparing and distributing organization information utilizing a variety of media sources and interactive technologies for press releases, website and social media postings, as well as create and promote educational outreach for MSBA school districts and stakeholders. \n","description":"Job Title: External Affairs Coordinator
\nDepartment: Administration and Operations
\nReports To: Director of External Affairs
\nFLSA Status: Exempt
\nGrade: 9
\n
\nPosition Summary
\nThe External Affairs Coordinator will work as an integral part of the External Affairs team in developing ways to continue and expand the promotion of the Authority. Under the direction of the Director of External Affairs, the External Affairs Coordinator will be responsible for developing and tracking legislative policy modifications impacting the MSBA, as well as the development and implementation of various internal and external facing events, informational sessions, and project ceremonies. Responsibilities will also include planning, preparing and distributing organization information utilizing a variety of media sources and interactive technologies for press releases, website and social media postings, as well as create and promote educational outreach for MSBA school districts and stakeholders.
","id":"2e29dd54-131c-47b0-a67b-d012a077606a","lists":[{"text":"Essential Functions and Responsibilities","content":"\n Partner with MSBA leadership team to develop and execute external communications strategies for legislators, elected officials, school-affiliated organizations and districts that promote the mission of the organization. \nResponsible for tracking daily activity and schedule for the Massachusetts legislature, anticipating key timelines, and monitor emerging issues that impact the MSBA. Partner with the Director of Administration and Operations and the Director of External Affairs on the development of messaging, materials including graphics and the creation and facilitation of workshops. \nDevelop educational materials including briefing documents and fact sheets on MSBA priorities as needed. \nLead in drafting briefings, talking points, speeches, emails, letters, and other written materials as needed. \nPartner with the Director of External Affairs in scheduling and attending MSBA project milestone and educational outreach events. Prepare all advance materials including presentation materials and remarks needed for MSBA Executive team attending these events. \nAttend events statewide, as the MSBA representative responsible for maintaining existing relationships and building new contacts with the district representatives. \nBuild and maintain contacts with state elected officials, policy makers and respective staffs, as well as policy and advocacy stakeholders. \nDevelop and facilitate several educational workshops annually, in partnership with the Director of External Affairs including developing topics, panel speakers, venues, agendas and all supporting preparation. \nLead and direct visual design activities, develop design concepts and methodologies for MSBA public affairs special projects and or events. \nCreate new graphics and materials and maintain existing social media/ marketing content including timely postings of photographs and informational materials related to project milestone ceremonies and educational outreach events. \nInitiate efforts to maintain and develop increased visibility on social media platforms and MSBA website to bolster outreach. \nInitiate the drafting and assembling of print and electronic communications. \nSupport the drafting and assembling of the MSBA Annual Report and marketing materials and provide graphic information for internal and external reports. \nAnalyze effectiveness of visual designs and artwork used in MSBA publications, trade shows and signage. \nProvide support with responsibilities associated with the production of Board of Directors meetings. Including drafting project specific press releases, organize letters of support for the Director of External Affairs, distribute attendees list and coordinate registration. \nTrack all proposed legislation that relates to the MSBA using InstaTrac, including daily monitoring of the House and Senate calendar, journal and docket for all legislation, hearings, and announcements. Plan for and prepare timely summary of information for MSBA executive team. \nPrepare written correspondence, letters, and/or emails for the Director of External Affairs. \nCollaborate with MSBA departments to facilitate special projects and events. \nSupport office operations activities, as needed. \nOther duties as assigned. \n"},{"text":"Required Education, Experience, and Skills","content":"\nBachelor’s degree in areas such as public administration, communications or marketing/brand development. \nMinimum of 3 years of relevant professional work experience including skills in conflict management and resolution. Preferred experience with constituent services. \nAbility to work hybrid work schedule - minimum of two (2) in-office days per week\nDemonstrated understanding of the Massachusetts Legislative process and schedule preferred. \nExcellent verbal and written communication skills include demonstrated ability to communicate with diplomacy and tact. \nDemonstrated ability to gather, analyze, and present complex information in a clear, concise and understandable manner. \nExcellent customer service, interpersonal skills and phone etiquette. \nStrong writing skills. \nDetail oriented, highly organized professional with an interest in creating and executing. \nAbility to prioritize work and multi-task. \nAbility to work both independently and as part of a team. \nProficiency in Microsoft 365 software applications, including Excel, PowerPoint, Word, Teams, and Outlook. Experience with SharePoint or similar filing platform. \nAbility and willingness to travel to project sites and access to transportation to travel to project sites \n"}],"salaryRange":{"min":71295,"max":78425,"currency":"USD","interval":"per-year-salary"},"text":"External Affairs Coordinator","country":"US","workplaceType":"hybrid","opening":"","openingPlain":"","descriptionBody":"Job Title: External Affairs Coordinator
\nDepartment: Administration and Operations
\nReports To: Director of External Affairs
\nFLSA Status: Exempt
\nGrade: 9
\n
\nPosition Summary
\nThe External Affairs Coordinator will work as an integral part of the External Affairs team in developing ways to continue and expand the promotion of the Authority. Under the direction of the Director of External Affairs, the External Affairs Coordinator will be responsible for developing and tracking legislative policy modifications impacting the MSBA, as well as the development and implementation of various internal and external facing events, informational sessions, and project ceremonies. Responsibilities will also include planning, preparing and distributing organization information utilizing a variety of media sources and interactive technologies for press releases, website and social media postings, as well as create and promote educational outreach for MSBA school districts and stakeholders.
","descriptionBodyPlain":"Job Title: External Affairs Coordinator \nDepartment: Administration and Operations \nReports To: Director of External Affairs \nFLSA Status: Exempt\nGrade: 9 \n \nPosition Summary\nThe External Affairs Coordinator will work as an integral part of the External Affairs team in developing ways to continue and expand the promotion of the Authority. Under the direction of the Director of External Affairs, the External Affairs Coordinator will be responsible for developing and tracking legislative policy modifications impacting the MSBA, as well as the development and implementation of various internal and external facing events, informational sessions, and project ceremonies. Responsibilities will also include planning, preparing and distributing organization information utilizing a variety of media sources and interactive technologies for press releases, website and social media postings, as well as create and promote educational outreach for MSBA school districts and stakeholders. \n","hostedUrl":"https://jobs.lever.co/massschoolbuildings/2e29dd54-131c-47b0-a67b-d012a077606a","applyUrl":"https://jobs.lever.co/massschoolbuildings/2e29dd54-131c-47b0-a67b-d012a077606a/apply"},{"additionalPlain":"This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time. \n","additional":"This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.
","categories":{"commitment":"Full-Time Hybrid","department":"Executive","location":"Boston, Massachusetts","team":"Executive","allLocations":["Boston, Massachusetts"]},"createdAt":1769466755618,"descriptionPlain":"Job title: Internal Auditor\nDepartment: Executive\nReports to: Executive Director/Deputy Executive Director\nFLSA: Exempt\nGrade: 12\n \nJob Summary:\nThe Internal Auditor is responsible for performing reviews and analysis of the MSBA’s process for internal controls, deliver efficiency, effectiveness, and ensure adequacy of controls. Conducts compliance, operational and performance reviews, investigations and audits; document and report findings to Senior Management, prepares recommendations and collaborates with department personnel on corrective action plans.\n","description":"Job title: Internal Auditor
\nDepartment: Executive
\nReports to: Executive Director/Deputy Executive Director
\nFLSA: Exempt
\nGrade: 12
\n
\nJob Summary:
\nThe Internal Auditor is responsible for performing reviews and analysis of the MSBA’s process for internal controls, deliver efficiency, effectiveness, and ensure adequacy of controls. Conducts compliance, operational and performance reviews, investigations and audits; document and report findings to Senior Management, prepares recommendations and collaborates with department personnel on corrective action plans.
","id":"0433acbc-d327-42ec-9a11-6281ec7b5266","lists":[{"text":"Essential Functions and Responsibilities","content":"\nPlan and develop methodology for conducting performance, compliance and operational audits across all departments; identify areas to be examined and determine the extent of an examination including establishing completion schedules. \nAssess and evaluate the existing control environment and procedures and recommend any improvement in the effectiveness of the MSBA’s risk management, control and governance processes.\nPrepare reports and summarize audit results.\nConduct audits on the compliance and effectiveness of the internal controls of various aspects of the MSBA's operations.\nEnsure the MSBA complies with internal policies as well as relevant statutes and regulations, state and, as applicable, federal laws, and regulations.\nInterview appropriate personnel; define requirements and obtain, verify and analyze available data; observe and evaluate functional operating procedures, confirm compliance, identify any weaknesses in internal controls and prepare written recommendations, including improvements for operational efficiency.\nLead representative of the MSBA on matters concerning external audits to ensure all external audit requests are completed in a timely manner. Examples may include the financial statement audit, audits performed by the State Auditor of Massachusetts, or any other state or federal oversight authority. \nConduct follow-up reviews on all audit findings and management letter comments to determine that new internal controls were implemented, or established controls were adequately changed.\nMaintain a complete repository of all MSBA policies; coordinate, monitor, enforce and record the timely updating of each.\nCoordinate the efforts of Senior Management to prioritize and complete the periodic review and update of existing policies and the creation and finalization of new policies.\nEvaluate existing policies and identify and recommend additional policies, if necessary, and facilitate the completion of such policies.\nReport monthly to the Executive Director and/or Deputy Executive Director on the completion of policy updates and additions, report any variances in compliance with the policies and recommend actions.\nEnsure a review of access for the MSBA’s systems and enterprise system with testing on a regular basis. \nComplete special audit projects as requested by MSBA's executive level management.\n"},{"text":"Other Essential Functions and Responsibilities:","content":"\nParticipate as a voting member in relevant procurement panels.\nIdentify professional development opportunities that would strengthen staff’s critical thinking capacity in relation to risk assessment and mitigation and provide periodic in-house training.\nOther projects or tasks as requested.\nTravel as required\n"},{"text":"Required Education, Experience, and Skills","content":"\nBachelor’s degree in accounting, finance or related field. \nCertified Public Accountant (CPA), Certified Internal Auditor (CIA) or Certified Fraud Examiner (CFE) certification preferred.\n5 to 7 years of previous experience in auditing, accounting or finance with a preference for candidates who have worked in internal audit roles.\nAbility to work hybrid work schedule - minimum of two (2) in-office days per week\nA comprehensive auditing skill set covering a broad range of financial areas.\nExperience with Massachusetts government entities, public construction, and procurement is preferred.\nStrong analytical skills, attention to detail, and proficiency in accounting software.\nFamiliarity with COSO, complex organizational structures, and information technology. \nAbility to analyze complex processes, to determine the efficiency and effectiveness of related controls.\nExperience with Office 365, SharePoint, Microsoft Word, Excel, and PowerPoint. \nKnowledge of data analytic software.\nAble to develop and implement an independent, objective, and systematic approach to analyzing audit evidence and drawing conclusions.\n"}],"salaryRange":{"min":94893,"currency":"USD","interval":"per-year-salary","max":105569},"text":"Internal Auditor","country":"US","workplaceType":"hybrid","opening":"","openingPlain":"","descriptionBody":"Job title: Internal Auditor
\nDepartment: Executive
\nReports to: Executive Director/Deputy Executive Director
\nFLSA: Exempt
\nGrade: 12
\n
\nJob Summary:
\nThe Internal Auditor is responsible for performing reviews and analysis of the MSBA’s process for internal controls, deliver efficiency, effectiveness, and ensure adequacy of controls. Conducts compliance, operational and performance reviews, investigations and audits; document and report findings to Senior Management, prepares recommendations and collaborates with department personnel on corrective action plans.
","descriptionBodyPlain":"Job title: Internal Auditor\nDepartment: Executive\nReports to: Executive Director/Deputy Executive Director\nFLSA: Exempt\nGrade: 12\n \nJob Summary:\nThe Internal Auditor is responsible for performing reviews and analysis of the MSBA’s process for internal controls, deliver efficiency, effectiveness, and ensure adequacy of controls. Conducts compliance, operational and performance reviews, investigations and audits; document and report findings to Senior Management, prepares recommendations and collaborates with department personnel on corrective action plans.\n","hostedUrl":"https://jobs.lever.co/massschoolbuildings/0433acbc-d327-42ec-9a11-6281ec7b5266","applyUrl":"https://jobs.lever.co/massschoolbuildings/0433acbc-d327-42ec-9a11-6281ec7b5266/apply"}]